An Asana alternative that also counts hours and prepares the invoice
Asana is known for status updates, portfolios, "My tasks" and dependencies. ProjectLead takes these good ideas and adds what a service business needs: billable time, a client tracking page and monthly invoicing.
Free for 3 ongoing projects, no credit card and no time limit.
What ProjectLead takes from Asana
Status updates say whether a project is on track, at risk or late. The "My tasks" view gathers what each person has to do, with due dates. Dependencies, milestones, project templates and automatic rules are there too.
- Status updates
- My tasks
- Dependencies and milestones
- Templates and automations
What ProjectLead adds
Time tracking is built in: timer, weekly timesheet, billable hours per project, task and person, profitability reports and CSV export. Each project has a budget in hours and amount.
The client follows the project on a public page and receives automatic email updates. They book appointments online. And each month ProjectLead prepares one invoice draft per project in InvoiceLead, hourly, fixed fee or per delivered stage.
Email connects (Gmail, Microsoft 365, IMAP) and a request becomes a project in one click. The Gantt chart reschedules when you drag a bar.
An AI Assistant that applies
The built-in AI Assistant prepares the work for you: it can propose a full project plan (stages, tasks, milestones, dependencies and dates) or a batch of changes, shown in full on a "To confirm" card. One click on "Confirm" applies it with your permissions; the assistant never sends an email to your clients.
Who ProjectLead is built for
ProjectLead is for small businesses and freelancers who sell projects to clients: engineering offices, trades, agencies, consultants. The interface exists in 5 languages and the Free plan lets you try it on 3 ongoing projects, with no time limit and no credit card.
Also considering monday.com? See our Monday alternative page.
Moving to ProjectLead step by step
First rebuild a project template with your usual stages and tasks: every new project then starts from it, with dates shifted to the start. Connect the team mailbox so requests land in the right place, and invite colleagues with their role and rate.
Keep your current tool for ongoing projects and open new ones in ProjectLead. After a month, compare: time logged, invoice drafts ready, clients informed without chasing. The Free plan allows this test with no commitment, and Pro or Pro+ take over when your projects multiply.
Start for free. Move to Pro when your projects multiply.
Free
3 ongoing projects
- 1 person
- All features
- AI Assistant, about 10 requests a month
- No time limit
Pro
Unlimited projects
from EUR 15.83 per month
billed EUR 190 per year, excluding tax
- 1 person
- All features
- For the freelancer running several projects
Pro+
Unlimited projects
from EUR 32.50 per month
billed EUR 390 per year, excluding tax
- Up to 5 people
- All features
- For the team sharing one schedule
See the plans
Pro costs EUR 19 per month or EUR 190 per year, Pro+ EUR 39 per month or EUR 390 per year, excluding tax.
You choose the plan inside ProjectLead (Settings, Company). Once paid, it also opens VisitLead and CashLead at the same level, at no extra cost. Finished and archived projects, templates and requests to qualify do not count. A limit only stops you from opening one more project; it never blocks your data.
Frequently asked questions
Is ProjectLead a good Asana alternative?
For running client projects with time, client follow-up and invoicing in one place, yes. ProjectLead keeps Asana's strengths for task management.
Is there a free version?
Yes, for 3 ongoing projects and one person, with every feature.
How many people can join a team?
Up to 5 people on Pro+, EUR 39 per month or EUR 390 per year, excluding tax.
Can ProjectLead connect to a CRM?
Yes, to CRMlead, with no key: a won deal becomes a project. A REST API is also available for your other tools.
More ProjectLead guides
Your next project starts here.
Free for 3 ongoing projects, no credit card and no time limit.